PROCURETRACK WORKSPACE
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Your PO records are visible only to members of your company.
OVERVIEW
Issued POs, invoices, payments and outstanding balances across your divisions.
| PO number | Supplier | Division | PO date | Total | Balance |
|---|
Keep the same operational detail as your spreadsheet, with totals and balances calculated automatically.
Review PO rows from a .xlsx file before adding them to this company.
Filter by year, division, supplier, status, currency or date range.
| PO date | Division | Supplier | Description | PO number | Project | Currency | PO amount | VAT | Total PO | Invoice # | Invoice amount | Paid | Credit note amount | Credit note # | Balance | Remarks |
|---|
Record an already issued PO. This does not create a PO document.
Maintain supplier details while PO activity stays calculated from your register.
Address and contact fields are optional.
0 suppliers
| Supplier | Address / details | Divisions | POs | Total PO value | Open balance |
|---|
Keep project names and divisions consistent while PO activity stays calculated from your register.
Department and notes are optional.
0 projects
| Project | Department / division | POs | Total PO value | Open balance |
|---|
Maintain the divisions used across your procurement tracker.
Notes are optional. Existing PO history is never removed.
0 departments
| Department / division | Notes | POs | Total PO value | Open balance |
|---|
Create requests and send them through the Premium approval flow.
Fields can be completed progressively. Supplier and budget are optional.
| Title | Supplier | Status | Budget | Created |
|---|
Review requests assigned to the current approval stage.
| Request | Stage | Supplier | Budget | Created |
|---|
Issue approved requests, print branded POs and record finance payments in Premium.
| Request | Supplier | Currency | Total | Paid | Balance |
|---|
Compare supplier quotations before an approval request is issued.
Premium supports up to three quotations per request. Premium Plus removes that limit.
| Request | Supplier | Currency | Total | Notes |
|---|
| Supplier | Total | Price difference | Budget variance | Notes / terms |
|---|
Descriptions, units and currencies must match to appear together. Matching descriptions do not prove equivalent specification or quality.
Keep supporting PDF and image files private inside the company workspace. Document extraction sends the selected file to OpenAI. Premium includes 100 attempts/month; Premium Plus includes 500, shared per company and reset monthly in UTC. Provider attempts count even if extraction fails; review every extracted value against the source.
Files are limited to PDF, PNG or JPEG up to 10 MB. Launch storage allowance is 100 MB per company unless separately arranged. Uploads are paused while security scanning is being arranged.
New file uploads are temporarily unavailable. Existing available files can still be opened. We will enable uploads after security scanning is ready.
| Request | File | Uploaded |
|---|
Ask questions about your PO register, suppliers, projects, requests and outstanding payments. Spend summaries and arithmetic checks use this company’s PO records and the filters selected in PO register.
Choose an analysis or ask a question about your procurement data.
These checks compare register arithmetic. They do not verify invoices, approve purchases or authorize payment.
Use PO register filters to choose dates, supplier, project, division and currency, then run the review.
| PO | Supplier | Check | Currency | Comparison | Recorded |
|---|
Files are private to your company and follow module and role access.
New file uploads are temporarily unavailable. Existing available files can still be opened. We will enable uploads after security scanning is ready.
Launch storage allowance is 100 MB per company unless separately arranged. Save the quotation or payment first, then attach its source document here. Uploads are paused while security scanning is being arranged. Letterhead accepts PNG or JPEG. Existing files are retained when a replacement is uploaded. Document extraction sends the selected file to OpenAI. Premium includes 100 attempts/month; Premium Plus includes 500, shared per company and reset monthly in UTC. Provider attempts count even if extraction fails. Review all extracted values against the source.
Available on every plan. Reminder times use your browser time zone. Email delivery is not active yet.
| Title | PO | Due | Status | Recipient | Note | Action |
|---|
Dates are recorded separately from imported PO financial values. An overdue balance requires a saved due date and an outstanding invoice balance.
| PO | Due date | Balance | Status |
|---|
Workspace access and plan information.
Owners can update the company information used in purchase-order output.
Verify control of your company’s domain with a DNS TXT record. This does not verify legal identity or automatically grant anyone workspace access.
TXT name:
TXT value:
Manual setup key:
PLAN
PO tracking is available in Free. Upgrade for workflow controls, documents, quotations and AI.
Latest 50 refund, dispute and credit-note observations from Stripe. Updates may refer to the same adjustment. Subscription status determines workspace access.
